Borders College

Attendance Requirements

Bursary, EMA & Student Funding Attendance Requirements

The attendance of all students is assessed from the start date of the course. Those in receipt of support funding must adhere to set criteria in order to maintain their payments.

Payment Periods
Details of qualifying weeks and associated payment dates for both Bursary and EMA are available to check and download on the College website under the ‘Student’ area.
Students are expected to attend 100% of their timetabled classes every week in each payment period in order that they continue to be paid at the full rate of their award. Failure to meet this weekly requirement may result in no payment for that week. The College will withhold payment and seek refunds for periods where students have unsatisfactory attendance and the student has not taken reasonable steps to engage in their studies during periods of unauthorised absence.

Absences
Students are expected to arrange personal appointments e.g. to attend Doctors, Dentists etc outwith scheduled timetabled classes. However, students have an overall allowance of 16 days for absences (split into two periods) that can be used for a range of reasons, including short-term illness, and which prevents them from attending a timetabled class during their academic session. These days can only be used for unavoidable absences and cannot be used for additional holidays taken during term-time.

Please note that, even if you only miss one class in a day, you will use one of your allowable absences for that day. Once you have used all your allowable absences you may lose your payment for any week where you do not attend 100% of all timetabled classes.

  • Number of Absences – 8 days
    Attendance Period – 27th August 2018 – 18th January 2019

  • Number of Absences – 8 days
    Attendance Period – 21st January 2019 – 17th June 2019

Absences which exceed the 8 days in the above periods will be deemed unauthorised and the student award payment may not be made for the week(s) where 100% attendance has not been maintained.

Students are not required to complete or submit any documentation to evidence one of the 8 absences within the periods shown above.

Some absences can be authorised outwith these days. If you think you are absent for a reason that should not be taken from your allowance please email us with details on:

absence@borderscollege.ac.uk

or text us on: 07520 633950

Examples of authorised absences from college include:

  • Where a student has an absence for a medical reason for more than 5 days this must be covered by a ‘Fit for Work’ note (sick line) from a GP. We can only continue payments based on a medical certificate for 4 consecutive weeks per block.
  • Religious holidays (but not other holidays).
  • Attendance at children’s hearing, court, meeting related to caring responsibilities or care needs, etc.
  • Unexpected caring responsibilities, either for the student’s child(ren) or an adult dependant, such as the illness of a child or dependant. We may ask for further details in this case.
  • Severe weather and transport breakdown.
  • Attendance at a family funeral.
  • Medical or dental appointments for either the student, or a child or adult who is dependent on the student if these cannot be arranged outside college hours.

If you have an on-going medical condition which means that you may need more time off, please ask your doctor for a letter confirming this and we will hold this on file for the year. If you are then absent for that reason please email us on absence@borderscollege.ac.uk or text us on: 07520 633950 to let us know. It is really important that you remember to contact us because we cannot assume that you are off due to illness.

Please make an appointment with your course tutor/achievement coach if you have complex circumstances or health issues, including mental health issues, which you feel will impact on your attendance at College. Please remember that any information you give us will be treated in confidence.

If your payments have been stopped and you feel you have special circumstances which may explain an extended absence you should appeal, in writing, to the Student Funding Manager within 30 days, explaining your circumstances and seeking a reversal of the reduction in your funding. What you say will be treated in confidence. Our appeals procedure and Terms and Conditions of your Funding Award can be found on our website at: www.borderscollege.ac.uk/finance