Policy & Procedural Documents

Academic Exemptions Policy and Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum assessment), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 23 Mar 2023

Review: 13 Nov 2025

Admissions Policy

To be read by all Curriculum staff, MIS and eLearning staff, Finance and Student Funding staff, and Student Services staff.

Head of MIS

Published: 04 Aug 2021

Review: 16 Nov 2022

Admissions Procedure

To be read by all Curriculum staff, MIS and eLearning staff, Finance and Student Funding staff, and Student Services staff.

Head of MIS

Published: 04 Aug 2021

Review: 16 Dec 2021

Alcohol and Drugs Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

Anti-Bribery Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 28 Jun 2023

Review: 14 May 2026

Anti-Fraud and Corruption Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance and Resources

Published: 28 Jun 2023

Review: 14 Jan 2026

Appropriate Usage of Electronic Systems Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 04 Aug 2021

Review: 15 Mar 2023

Approval Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, lecturing staff, assessors and verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 23 May 2022

Review: 14 Nov 2024

Assessment Arrangements Policy

All staff involved in teaching or providing front-line learning or pastoral support to students should read and be aware of this document.

Head of Student Services

Published: 04 Aug 2021

Review: 17 May 2023

Assessment Arrangements Procedure

All staff involved in teaching or providing front-line learning or pastoral support to students should read and be aware of this document.

Head of Student Services

Published: 04 Aug 2021

Review: 17 May 2023

Assessment Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 04 Aug 2021

Review: 20 Mar 2024

Assessment Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 04 Aug 2021

Review: 13 Mar 2024

Bullying and Harassment Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 18 Feb 2022

Review: 16 Oct 2024

Complaints Handling Procedure

All Staff should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 20 Apr 2023

Review: 17 Apr 2025

Complaints Policy

All Staff should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 04 Aug 2021

Review: 14 Mar 2024

Contractors Policy and Procedure

Estates/ Facilities, IT/Digital and reception staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 17 Oct 2024

Copyright Policy

All lecturing staff, learning support staff, staff involved in writing College documents, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 26 Aug 2022

Review: 16 Oct 2024

Core and Future Skills Policy

All staff should read this policy and be aware of its contents.

Vice Principal, Curriculum and Student Services

Published: 04 Aug 2021

Review: 12 May 2022

Core Skills Procedure

All curriculum staff should be aware of this policy.

Vice Principal, Curriculum and Student Services

Published: 04 Aug 2021

Review: 11 May 2022

Curricular Development Policy and Procedure

All curriculum staff should read this policy.

Vice Principal – Curriculum and Student Services

Published: 04 Aug 2021

Data Protection Policy

All staff should read and be aware of the contents of this document.

VP Finance and Corporate Services

Published: 23 May 2022

Review: 18 Dec 2024

Disclosure Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Aug 2021

Review: 12 Nov 2026

Display Screen Equipment Policy and Procedure

All staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 17 Oct 2024

Donations, Gifts, Hospitality and Sponsorship Procedure

Vice Principal – Finance and Corporate Services

Published: 07 Nov 2023

Review: 07 Jul 2025

Driving at Work Policy and Procedure

All staff who may drive a College vehicle should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 14 Aug 2025

Educational Excursions Policy and Procedure

All staff involved in organising student external excursions (including overnight stay) should read this to ensure the safety of our students.

Vice Principal – Curriculum and Student Services

Published: 04 Aug 2021

Review: 17 Aug 2022

Employee Disciplinary Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Employee Resourcing Policy and Procedure

All recruiting managers and individuals applying for jobs in the college should read and be aware of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Equality, Diversity and Inclusion Policy

All staff should read and be aware of the contents of this document.

Equality, Diversity and Inclusion Officer

Published: 19 Aug 2023

Review: 15 May 2025

Family/Special Leave Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

Fee Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance and Corporate Services

Published: 04 Aug 2021

Review: 12 Jan 2023

Firearms Procedure

Game keeping staff, AP Curriculum & Quality and HOS/PL Rural Skills should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 18 Sep 2025

Flexible Working Hours/TOIL Arrangements

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 14 Mar 2024

Flood Alert Procedure

The Facilities/Estates Team should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 May 2025

Freedom of Information Procedure

All staff should read and be aware of the contents of this document.

Vice Principal: Finance & Corporate Services

Published: 02 Sep 2022

Review: 16 Aug 2023

Gender Based Violence Prevention and Support Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

Grievance Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 18 Feb 2022

Review: 16 Oct 2024

Health & Safety Policy

All staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 12 Jan 2023

Health & Safety Procedures

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 Jan 2026

Homeworking Policy

All staff who work from home should read and be aware of the contents of this document.

Head of HR and Development

Published: 26 Aug 2022

Review: 15 Oct 2025

Information Security Policy

Applies to all stakeholders in the organisation who use our digital services and infrastructure.

Director of IT & Digital

Published: 05 Oct 2023

Review: 14 Mar 2024

Internal and External Verification Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 04 Aug 2021

Review: 13 Mar 2024

Internal and External Verification Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 04 Oct 2023

Review: 17 Sep 2026

Learning Resources Policy

Campus Library Manager

Published: 04 Aug 2021

Review: 18 Jun 2020

Lone Working Policy and Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 16 Apr 2025

Malpractice Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, staff who have a role in the delivery and support of assessments, including recording of assessment outcomes, lecturing staff, learning support staff, staff involved with the quality assurance process, MIS staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 03 Oct 2023

Review: 14 Mar 2024

Manual Handling Policy

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 04 Aug 2021

Review: 17 Aug 2022

National Menopause Policy

All staff should read and be aware of the contents of this document.

Published: 09 Mar 2023

Performance Improvement/Capability Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Personal Protective Equipment Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 17 Apr 2025

Policy Management Procedure

All staff who have a responsibility to write/act as authors of College policies or procedures should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 23 May 2022

Review: 16 Oct 2024

Positive Behaviour, Anti-bullying & Harassment Policy

Staff, Students, Employers, Education Department should read this policy and procedural notes.

Vice Principal – Student Experience

Published: 19 Jul 2023

Review: 19 Jul 2024

Procurement Policy

All staff involved in purchasing on behalf of the College should read and be aware of the contents of this document.

Vice Principal – Finance and Corporate Services

Published: 31 Aug 2021

Review: 19 Jun 2024

Professional Conduct Between Staff and Students Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 19 Sep 2023

Review: 18 Jan 2024

Recruitment of Ex-Offenders Policy

All Recruiting Leaders should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

Redundancy Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 15 Nov 2023

Respect at Work and Study Policy Statement

All staff, students and visitors to our campuses should read this policy.

Vice Principal Curriculum and Student Services

Published: 05 Aug 2021

Review: 14 Dec 2023

Risk Management Framework

All staff should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 18 Mar 2022

Review: 17 Jul 2024

Safeguarding Children and Adults at Risk of Harm Policy

All staff should read this to ensure they’re familiar with our statutory safeguarding procedures.

Vice Principal

Published: 23 May 2022

Review: 15 Nov 2023

SCQF Credit Rating - Procedures for Creating and Validating Awards

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and MIS staff, lecturing staff, assessors and verifiers (when involved in rating processes) should read and be aware of the contents of this document.

Assistant Principal: Quality & Development

Published: 23 Mar 2023

Review: 16 Oct 2025

Secondment Policy and Procedure

Any staff member considering a secondment should read and be aware of the contents of this document.

Head of HR and Development

Published: 23 May 2022

Review: 17 Oct 2024

Sickness Absence Management Policy and Procedures

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 23 May 2022

Review: 18 Oct 2023

Smoke-Free Policy

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 17 Apr 2025

Social Media Policy and Guidelines

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 12 Jan 2023

Staff Cover Procedure

All Leaders responsible for covering absent staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 18 Feb 2022

Review: 15 Jan 2025

Staff Performance and Development Review Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 14 Oct 2021

Staff Severance Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 14 Mar 2024

Stress at Work Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 14 Mar 2024

Student Enrolment and Induction Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum and student experience), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, Course tutors, lecturing staff, learning support staff, Achievement coaches, assessors and Students’ Association team should read and be aware of the contents of this document.

Assistant Principal

Published: 26 Aug 2022

Review: 17 May 2023

Student Feedback Procedure

All staff and our Students' Association elected members should read this procedure and be aware of how we gather and plan as a result of student feedback.

Vice Principal: Curriculum and Student Services

Published: 05 Aug 2021

Review: 13 Aug 2020

Student Guidance Policy

All staff involved in providing support to our students, and of course our current and future students, should read this policy.

Vice Principal Curriculum and Student Services

Published: 05 Aug 2021

Review: 16 Jun 2022

Student Guidance Procedure

All staff involved in providing support to our students, and of course our current and future students, should read this policy.

Vice Principal, Curriculum and Student Services

Published: 05 Aug 2021

Review: 18 May 2022

Support for Staff Involved in an Investigation Policy (including Complaint, Discipline, Grievance etc)

Any staff member or Leader involved in an investigation should read and  be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 15 Feb 2024

Supporting Student Carers Policy

All Staff should read and be aware of the college commitment and the support available for our Student Carers.

Student Services Team Lead

Published: 07 Jun 2023

Review: 14 May 2026

Sustainability Policy

All staff should read and be aware of the contents of this document.

Vice Principal - Finance and Resources

Published: 05 Aug 2021

Review: 17 Aug 2017

Training and Development Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 20 Nov 2019

Transporting an Injured or Sick Person Procedure

All First Aid Staff and Reception staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 19 Sep 2023

Review: 17 Jul 2025

Validation and Approval Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the approval of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, lecturing staff, assessors and verifiers should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 23 Mar 2023

Review: 14 Nov 2024

Violence and Aggression at Work Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 May 2025

Volunteers, Policy and Procedures on the Use of

All Recruiting Leaders should read and be aware of the contents of this document.

Head of HR and Development

Published: 23 May 2022

Review: 16 Oct 2024

Whistleblowing Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 22 Nov 2023

Work Experience Policy

All staff and students involved in work experience placements should read this policy.

Vice Principal, Curriculum and Student Services

Published: 07 Feb 2022

Review: 15 Jun 2022

Work Experience Procedure

All staff and students involved in work experience placements should read this policy.

Vice Principal, Curriculum and Student Services

Published: 07 Feb 2022

Review: 15 Jun 2022

Working Off Site Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 12 Mar 2025