Policy & Procedural Documents

Description for Policy & Procedural Documents document category.

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Academic Exemptions Policy and Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum assessment), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 23 Mar 2023

Review: 13 Nov 2025

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Admissions Policy

To be read by all Curriculum staff, MIS and eLearning staff, Finance and Student Funding staff, and Student Services staff.

Head of MIS

Published: 04 Aug 2021

Review: 16 Nov 2022

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Admissions Procedure

To be read by all Curriculum staff, MIS and eLearning staff, Finance and Student Funding staff, and Student Services staff.

Head of MIS

Published: 04 Aug 2021

Review: 16 Dec 2021

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Alcohol and Drugs Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

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Anti-Bribery Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 28 Jun 2023

Review: 14 May 2026

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Updated

Anti-Fraud and Corruption Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance and Resources

Published: 28 Jun 2023

Review: 14 Jan 2026

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Updated

Appropriate Usage of Electronic Systems Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 12 Nov 2026

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Approval Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, lecturing staff, assessors and verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 23 May 2022

Review: 14 Nov 2024

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Updated

Assessment Arrangements Policy

All staff involved in teaching or providing front-line learning or pastoral support to students should read and be aware of this document.

Director of Student Support Services

Published: 08 Feb 2024

Review: 18 Sep 2025

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Updated

Assessment Arrangements Procedure

All staff involved in teaching or providing front-line learning or pastoral support to students should read and be aware of this document.

Director of Student Support Services

Published: 08 Feb 2024

Review: 18 Sep 2025

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Assessment Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 04 Aug 2021

Review: 20 Mar 2024

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Assessment Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 04 Aug 2021

Review: 13 Mar 2024

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Bullying and Harassment Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 18 Feb 2022

Review: 16 Oct 2024

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Updated

Complaints Handling Procedure

All Staff should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 07 Mar 2024

Review: 15 Jan 2026

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Complaints Policy

All Staff should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 17 Jan 2024

Review: 13 Nov 2026

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Contractors Policy and Procedure

Estates/ Facilities, IT/Digital and reception staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 17 Oct 2024

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Copyright Policy

All lecturing staff, learning support staff, staff involved in writing College documents, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 26 Aug 2022

Review: 16 Oct 2024

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Core and Future Skills Policy

All staff should read this policy and be aware of its contents.

Vice Principal, Curriculum and Student Services

Published: 04 Aug 2021

Review: 12 May 2022

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Core Skills Procedure

All curriculum staff should be aware of this policy.

Vice Principal, Curriculum and Student Services

Published: 04 Aug 2021

Review: 11 May 2022

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Curricular Development Policy and Procedure

All curriculum staff should read this policy.

Vice Principal – Curriculum and Student Services

Published: 04 Aug 2021

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Data Protection Policy

All staff should read and be aware of the contents of this document.

VP Finance and Corporate Services

Published: 23 May 2022

Review: 18 Dec 2024

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Updated

Disclosure Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 04 Aug 2021

Review: 12 Nov 2026

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Display Screen Equipment Policy and Procedure

All staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 17 Oct 2024

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New

Donations, Gifts, Hospitality and Sponsorship Procedure

Vice Principal – Finance and Corporate Services

Published: 07 Nov 2023

Review: 07 Jul 2025

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Driving at Work Policy and Procedure

All staff who may drive a College vehicle should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 14 Aug 2025

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Educational Excursions Policy and Procedure

All staff involved in organising student external excursions (including overnight stay) should read this to ensure the safety of our students.

Vice Principal – Curriculum and Student Services

Published: 04 Aug 2021

Review: 17 Aug 2022

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Employee Disciplinary Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

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Employee Resourcing Policy and Procedure

All recruiting managers and individuals applying for jobs in the college should read and be aware of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

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Equality, Diversity and Inclusion Policy

All staff should read and be aware of the contents of this document.

Equality, Diversity and Inclusion Officer

Published: 19 Aug 2023

Review: 15 May 2025

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Family/Special Leave Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

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Fee Policy

All staff should read and be aware of the contents of this document.

Vice Principal – Finance and Corporate Services

Published: 04 Aug 2021

Review: 12 Jan 2023

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Firearms Procedure

Game keeping staff, AP Curriculum & Quality and HOS/PL Rural Skills should read and be aware of the contents of this document.

Health and Safety Manager

Published: 20 Dec 2022

Review: 18 Sep 2025

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Flexible Working Hours/TOIL Arrangements

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 14 Mar 2024

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Flood Alert Procedure

The Facilities/Estates Team should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 May 2025

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Freedom of Information Procedure

All staff should read and be aware of the contents of this document.

Vice Principal: Finance & Corporate Services

Published: 02 Sep 2022

Review: 16 Aug 2023

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Gender Based Violence Prevention and Support Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 13 Mar 2025

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Grievance Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 18 Feb 2022

Review: 16 Oct 2024

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Updated

Health & Safety Policy

All staff should read and be aware of the contents of this document.

Health & Safety Manager

Published: 28 Feb 2024

Review: 20 Feb 2025

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Health & Safety Procedures

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 Jan 2026

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Homeworking Policy

All staff who work from home should read and be aware of the contents of this document.

Head of HR and Development

Published: 26 Aug 2022

Review: 15 Oct 2025

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Information Security Policy

Applies to all stakeholders in the organisation who use our digital services and infrastructure.

Director of IT & Digital

Published: 05 Oct 2023

Review: 14 Mar 2024

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Updated

Internal and External Verification Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 08 Feb 2024

Review: 18 Sep 2025

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Internal and External Verification Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum delivery and assessment processes), curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality staff, lecturing staff, learning support staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 04 Oct 2023

Review: 17 Sep 2026

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Learning Resources Policy

Campus Library Manager

Published: 04 Aug 2021

Review: 18 Jun 2020

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Lone Working Policy and Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 16 Apr 2025

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Malpractice Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, staff who have a role in the delivery and support of assessments, including recording of assessment outcomes, lecturing staff, learning support staff, staff involved with the quality assurance process, MIS staff, assessors and internal verifiers should read and be aware of the contents of this document.

Assistant Principal Curriculum and Quality

Published: 15 Feb 2024

Review: 14 Aug 2025

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Manual Handling Policy

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 04 Aug 2021

Review: 17 Aug 2022

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National Menopause Policy

All staff should read and be aware of the contents of this document.

Published: 09 Mar 2023

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Performance Improvement/Capability Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

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Personal Protective Equipment Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 17 Apr 2025

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Policy Management Procedure

All staff who have a responsibility to write/act as authors of College policies or procedures should read and be aware of the contents of this document.

Assistant Principal Quality and Development

Published: 23 May 2022

Review: 16 Oct 2024

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New

Positive Behaviour, Anti-bullying & Harassment Policy

Staff, Students, Employers, Education Department should read this policy and procedural notes.

Vice Principal – Student Experience

Published: 19 Jul 2023

Review: 19 Jul 2024

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Procurement Policy

All staff involved in purchasing on behalf of the College should read and be aware of the contents of this document.

Vice Principal – Finance and Corporate Services

Published: 31 Aug 2021

Review: 19 Jun 2024

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Professional Conduct Between Staff and Students Policy

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 19 Sep 2023

Review: 18 Jan 2024

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Recruitment of Ex-Offenders Policy

All Recruiting Leaders should read and be aware of the contents of this document.

Director of People Services

Published: 02 Mar 2023

Review: 15 Jan 2026

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Redundancy Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 15 Nov 2023

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Respect at Work and Study Policy Statement

All staff, students and visitors to our campuses should read this policy.

Vice Principal Curriculum and Student Services

Published: 05 Aug 2021

Review: 14 Dec 2023

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Risk Management Framework

All staff should read and be aware of the contents of this document.

Vice Principal – Finance & Corporate Services

Published: 18 Mar 2022

Review: 17 Jul 2024

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Safeguarding Children and Adults at Risk of Harm Policy

All staff should read this to ensure they’re familiar with our statutory safeguarding procedures.

Vice Principal

Published: 23 May 2022

Review: 15 Nov 2023

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SCQF Credit Rating - Procedures for Creating and Validating Awards

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and MIS staff, lecturing staff, assessors and verifiers (when involved in rating processes) should read and be aware of the contents of this document.

Assistant Principal: Quality & Development

Published: 23 Mar 2023

Review: 16 Oct 2025

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Secondment Policy and Procedure

Any staff member considering a secondment should read and be aware of the contents of this document.

Head of HR and Development

Published: 23 May 2022

Review: 17 Oct 2024

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Updated

Sickness Absence Management Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 18 Nov 2026

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Smoke-Free Policy

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 23 May 2022

Review: 17 Apr 2025

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Updated

Social Media Policy and Guidelines

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 17 Nov 2026

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Staff Cover Procedure

All Leaders responsible for covering absent staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 18 Feb 2022

Review: 15 Jan 2025

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Staff Performance and Development Review Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 14 Oct 2021

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Staff Severance Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 14 Mar 2024

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Stress at Work Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 14 Mar 2024

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Student Enrolment and Induction Procedure

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the curriculum and student experience), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, Course tutors, lecturing staff, learning support staff, Achievement coaches, assessors and Students’ Association team should read and be aware of the contents of this document.

Assistant Principal

Published: 26 Aug 2022

Review: 17 May 2023

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Student Feedback Procedure

All staff and our Students' Association elected members should read this procedure and be aware of how we gather and plan as a result of student feedback.

Vice Principal: Curriculum and Student Services

Published: 05 Aug 2021

Review: 13 Aug 2020

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Student Guidance Policy

All staff involved in providing support to our students, and of course our current and future students, should read this policy.

Vice Principal Curriculum and Student Services

Published: 05 Aug 2021

Review: 16 Jun 2022

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Student Guidance Procedure

All staff involved in providing support to our students, and of course our current and future students, should read this policy.

Vice Principal, Curriculum and Student Services

Published: 05 Aug 2021

Review: 18 May 2022

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Support for Staff Involved in an Investigation Policy (including Complaint, Discipline, Grievance etc)

Any staff member or Leader involved in an investigation should read and  be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 15 Feb 2024

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Supporting Student Carers Policy

All Staff should read and be aware of the college commitment and the support available for our Student Carers.

Student Services Team Lead

Published: 07 Jun 2023

Review: 14 May 2026

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Sustainability Policy

All staff should read and be aware of the contents of this document.

Vice Principal - Finance and Resources

Published: 05 Aug 2021

Review: 17 Aug 2017

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Training and Development Policy and Procedure

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 05 Aug 2021

Review: 20 Nov 2019

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Transporting an Injured or Sick Person Procedure

All First Aid Staff and Reception staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 19 Sep 2023

Review: 17 Jul 2025

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Validation and Approval Policy

All Senior Leadership Team (VPs, APs and Directors with responsibility for any aspect of the approval of the curriculum), Curricular Heads of Sector and Promoted Lecturers, DEBI Managers, Quality and Equalities staff, MIS staff, lecturing staff, assessors and verifiers should read and be aware of the contents of this document.

Assistant Principal Quality & Curriculum

Published: 23 Mar 2023

Review: 14 Nov 2024

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Violence and Aggression at Work Procedure

All Staff should read and be aware of the contents of this document.

Health and Safety Manager

Published: 13 Apr 2023

Review: 15 May 2025

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Volunteers, Policy and Procedures on the Use of

All Recruiting Leaders should read and be aware of the contents of this document.

Head of HR and Development

Published: 23 May 2022

Review: 16 Oct 2024

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Updated

Whistleblowing Policy and Procedure

All staff should read and be aware of the contents of this document.

Director of People Services

Published: 14 Feb 2024

Review: 11 Nov 2026

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Work Experience Policy

All staff and students involved in work experience placements should read this policy.

Vice Principal, Curriculum and Student Services

Published: 07 Feb 2022

Review: 15 Jun 2022

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Work Experience Procedure

All staff and students involved in work experience placements should read this policy.

Vice Principal, Curriculum and Student Services

Published: 07 Feb 2022

Review: 15 Jun 2022

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Working Off Site Policy

All staff should read and be aware of the contents of this document.

Head of HR and Development

Published: 03 May 2022

Review: 12 Mar 2025

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